Privacy Policy – Pilv.ai Waitlist

Effective date: May 7, 2025

This Privacy Policy describes how Pilv.ai ("we", "us", or "Pilv.ai") collects, uses, discloses, and protects Personal Data you provide when joining our waitlist via our website www.pilv.ai ("Website").

Please read this Privacy Policy carefully. By using the Website and submitting your data, you agree to the practices and terms described herein.

1. Data Controller

The data controller responsible for your Personal Data is:
Pilv.ai
Email: [email protected]

2. Personal Data We Collect

When you join our waitlist, we may collect and process the following Personal Data:

• First Name
• Last Name
• Company Name (if provided)
• Work Email Address
• Information about the AI solutions or models you plan to use (if provided)
• Consent to join the waitlist and receive notifications
• Form submission timestamp (collected automatically by Google Forms/Sheets)

We do not knowingly collect sensitive personal data (e.g., health information, biometric data).

3. Purposes of Processing

We process your Personal Data for the following purposes:

• To add you to the Pilv.ai service waitlist.
• To send you information about the Pilv.ai service launch, developments, news, and special offers.
• To contact you regarding your inquiries or interest in our services.
• To analyze and improve our Website and services (in anonymized or pseudonymized form where possible).

4. Legal Basis for Processing

The legal basis for processing your Personal Data is your consent, which you provide when joining the waitlist by checking the consent checkbox (GDPR Article 6(1)(a)). You have the right to withdraw your consent at any time.

5. Data Retention

We retain your Personal Data only as long as necessary to fulfill the purposes for which it was collected, including managing the waitlist and sending you relevant information, or until you withdraw your consent. If the Pilv.ai service launches and you no longer wish to be on the waitlist or use our services, you may request the deletion of your data.

6. Data Sharing and Location

The data you provide via the waitlist form is processed and stored using Google services (Google Forms, Google Sheets, Google Apps Script), which are part of Google Workspace. Google adheres to its privacy policies and security measures. Google’s servers may be located outside the European Economic Area (EEA). In such cases, data transfers are protected by appropriate safeguards (e.g., Standard Contractual Clauses).

We do not sell, rent, or trade your Personal Data to third parties for marketing purposes. We may disclose your Personal Data to third parties only when required by law or necessary to protect our rights.

7. Data Subject Rights

You have the following rights regarding your Personal Data:

• Right of access: You have the right to know whether and what Personal Data we process about you.
• Right to rectification: You have the right to request correction of inaccurate or incomplete Personal Data.
• Right to erasure (“right to be forgotten”): You have the right to request deletion of your Personal Data under certain conditions.
• Right to restriction of processing: You have the right to request restriction of processing your Personal Data under certain conditions.
• Right to data portability: You have the right to receive your Personal Data in a structured, commonly used, and machine-readable format and to transmit it to another controller.
• Right to object: You have the right to object to the processing of your Personal Data under certain conditions, including for direct marketing.
• Right to withdraw consent: If the processing of your Personal Data is based on your consent, you have the right to withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.
• Right to lodge a complaint with a supervisory authority: If you believe that processing of your Personal Data violates your rights, you have the right to file a complaint with the Estonian Data Protection Inspectorate (www.aki.ee).

To exercise any of these rights, please contact us using the contact details below.

8. Cookies

Our Website may use cookies on a minimal basis to ensure site functionality. We do not use cookies for tracking or profiling you for marketing purposes without your explicit consent. [Please update this section as needed – if you use analytics, etc., describe those uses here and implement a cookie banner].

9. Security

We implement appropriate technical and organizational measures to protect your Personal Data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. Data transmission between your browser and Google Forms is encrypted via HTTPS.

10. Changes to this Privacy Policy

We reserve the right to amend this Privacy Policy from time to time. All changes will be effective upon posting to our Website. For significant changes, we will notify you separately (e.g., via email if you have provided us with your email address). We recommend that you periodically review the Privacy Policy to stay informed of any updates.

11. Contact Information

If you have any questions about this Privacy Policy or our data processing practices, please contact us:

Email: [email protected]